SOLV3's CONF3RENCE: Event Legal at Web3 Speed

CONF3RENCE is Germany’s premier Web3 event. Thousands of attendees. Dozens of speakers. Multiple sponsors. Venue contracts, catering agreements, AV rentals, and a production timeline measured in weeks, not months. SOLV3 needed legal support that could keep pace with event planning chaos. Here’s how we delivered.

The Challenge: Event Legal Under Pressure

Event legal is different from corporate legal. Timelines are compressed. Counterparties are diverse. And everything has to come together on a single date—miss it, and there’s no extension.

SOLV3 was organizing CONF3RENCE with an ambitious scope but a lean team. They didn’t have time to chase lawyers for contract reviews. They needed legal support that moved at event speed.

Our Approach: Embedded, Not External

We didn’t wait for SOLV3 to send us contracts. We embedded ourselves in their planning process.

Weekly Syncs: Short calls to understand what was coming—which sponsors were close to signing, which speakers needed special terms, which venue issues were emerging.

Same-Day Turnaround: When contracts came in, they went out the same day. Not “we’ll get back to you this week.” Same day.

Proactive Templates: Instead of waiting for each negotiation, we built templates for common scenarios. Speaker agreements. Sponsor packages. Vendor contracts. When a new deal came up, we started from 80% complete.

Speaker Contracts: Managing Talent at Scale

CONF3RENCE featured dozens of speakers—industry leaders, technical experts, thought leaders. Each needed a contract covering appearance terms, content rights, and cancellation provisions.

We developed a speaker framework that:

• Scaled Efficiently: Standard terms for most speakers, with clear escalation paths for headliners needing custom arrangements
• Protected Content: Clear IP provisions ensuring SOLV3 could record, distribute, and promote speaker content
• Managed Risk: Cancellation and substitution clauses that protected the event if speakers couldn’t appear

“We booked 40+ speakers in three months. Every single contract was handled by Aurenius without ever becoming a bottleneck.”

Sponsor Agreements: Revenue Protection

Sponsors fund events. Their contracts need to be tight enough to protect revenue but flexible enough to close deals.

We built sponsor agreements that:

• Defined Deliverables: Clear specifications for booth space, speaking slots, logo placement, and promotional rights
• Secured Payment: Payment schedules and cancellation terms that protected SOLV3’s revenue
• Limited Liability: Appropriate risk allocation for a fast-moving event environment

Venue and Vendor Management

Events require dozens of vendor relationships—venues, catering, AV, security, staffing. Each comes with its own contract and its own risks.

We handled:

Venue Contract: Negotiated terms with the conference venue, addressing capacity issues, cancellation provisions, and liability allocation.

Catering Agreement: Food service for thousands of attendees requires careful planning and clear accountability.

Production Vendors: AV, staging, and technical production—all documented with appropriate performance standards.

The Web3 Layer: Token and NFT Considerations

CONF3RENCE isn’t just any conference—it’s a Web3 event. That means token-based ticketing, NFT collectibles, and crypto sponsor payments.

We advised on:

• Token Ticketing: Legal structure for NFT-based entry passes
• Collectible NFTs: IP rights and distribution terms for event-related digital assets
• Crypto Payments: Handling sponsor payments in cryptocurrency with appropriate documentation

Results

CONF3RENCE 2025 was a success:

• 3,000+ attendees
• 40+ speakers contracted without delays
• 15+ sponsors with clean agreements
• Zero legal disputes despite compressed timelines
• Framework ready for future events

Event Legal Done Right

Most law firms aren’t built for event timelines. They’re built for deliberate processes with comfortable deadlines.

SOLV3 needed something different. They got a legal partner that understood event chaos and could operate within it—not a firm that would slow them down with traditional workflows.

That’s what event legal should look like: fast, integrated, and invisible until you need it.